Academy Mobile App

Dashboard Interface

The home screen is a 10-tile grid providing instant access to all modules. The tiles are:

Path: Dashboard > Profile

This module configures your academy's public identity and operational parameters. It is divided into 4 sections:

A. Contact Information

• Academy Name: The official name displayed on all reports and invoices.
• Short Name: A 10-character abbreviation used in SMS/Notifications and Invoice Numbers (e.g., SW/SKA/2025/001).
• Head Coach Name: The primary contact person.
• Mobile Number: Must be a valid 10-digit number.

B. Address Details

• Address Line 1, City, State, Postal Code: These fields are mandatory for generating valid tax invoices.

C. Rink Details

• Rink Dimensions: Enter the size (e.g., "60m x 30m"). Displayed in academy listings.
• Max Skaters per Heat: Used for competition planning.
• Operation Timings: Free text field (e.g., "Mon-Sat 6 AM - 9 PM").

D. Payment Configuration

This critical section enables the "Pay Now" button for parents.

• Enable Online Payments: Toggle switch to activate.
• Razorpay Key ID & Secret: Enter your merchant credentials here.
• GSTIN: Optional tax ID for invoices.

Action: Tap the Camera Icon on the profile picture to upload your logo. This logo will auto-stamp onto all PDF ID cards and Invoices.

Path: Dashboard > Skaters

Tab 1: Active Skaters

Displays all currently enrolled students.

Filters:

• Gender: Male / Female
• Shoe Category: Inline / Quad / Adjustable

Individual Actions (Tap on Skater):

• Events: View history of all competitions participated in.
• Performance: View line charts of speed timing records.
• Schedules:
  • View currently assigned batches.
  • Tap Edit to move a skater to a different batch.

Tab 2: Pending Approvals

Lists students who registered via the mobile app but are not yet active.

Workflow:

1. Tap a pending skater card.
2. Review Age, Gender, and Shoe Category.
3. Action:
   • Approve: Activates the account. Deducts 1 Credit from Wallet.
   • Reject: Deletes the request. Requires entering a "Rejection Reason" (e.g., "Invalid Documents").

Path: Dashboard > Schedules

This module controls your training calendar and automated billing engine.

Creating a Schedule

Tap (+) Add Schedule to open the form:

Assigning Skaters

A schedule is empty until skaters are added to it.

1. Tap the created schedule card.
2. Tap the Skaters Icon (Group icon).
3. Tap (+) Add.
4. Select multiple skaters from the checklist.
5. Tap Assign Selected.

Path: Dashboard > Attendance

Calendar Interface

The view defaults to the current month. Dates are color-coded:

• Green Dot: Attendance recorded.
• No Dot: No data.

Marking Attendance

1. Tap Today's Date (highlighted Orange).
2. Select the Batch (e.g., "Morning Batch").
3. The list shows all assigned skaters.
4. Actions:
   • Toggle Switch: Mark individual Present/Absent.
   • Bulk Check-In Button: Marks ALL skaters in the list as Present instantly.
5. Tap Submit to save.

Advanced Attendance Rules

• Extra Classes: If a skater attends a batch they are not assigned to, use the "Add Guest Skater" button to mark them present. This ensures they are billed correctly if you use "Pay-per-class" billing.
• Holidays: You do not need to mark attendance on holidays. Leaving the day blank ensures no "Absent" notifications are sent.

Path: Dashboard > Staff

Manage access for assistant coaches and admins.

Adding Staff

1. Tap (+) Add.
2. Enter Name, Email, Role (Coach/Admin), and Mobile.
3. Tap Save.

Onboarding (Send Credentials)

Instead of manually sharing passwords, use the automated email feature:

1. Tap the 3-dot menu on a staff card.
2. Select Send Credentials.
3. The system emails the username and auto-generated password to the staff member.

Path: Dashboard > Competitions

Manage internal trials or inter-academy meets.

Creating an Event

1. Tap (+) Add.
2. Event Name: e.g., "Winter Speed Championship".
3. Date & Venue: Select from calendar.
4. Races: Add categories (e.g., "500m Quads 11-14").

Managing Participants

1. Open the Event.
2. Tap Participants.
3. Generate Chest Numbers: Auto-assigns bib numbers (e.g., 101, 102) to all enrolled skaters.
4. Export List: Downloads a PDF of all participants sorted by category.

Path: Dashboard > Payments

Transaction List

Displays a chronological ledger of all fees. Statuses:

• PAID Payment received.
• PENDING Invoice sent, payment awaited.
• OVERDUE Past the "Due Date".
• PARTIAL Part of the amount has been paid.

Manual Actions

Tap any transaction to open the Detail View:

• Mark Paid: Use this when a parent pays via Cash or UPI to your personal number. It clears the pending status.
• Record Partial Payment: Enter an amount less than the total. The status updates to PARTIAL and the "Outstanding Amount" is tracked.
• Waive Fee: Use this for scholarships or special cases. It marks the invoice as "Waived" (Revenue = 0).
• Cancel: Voids the invoice. Useful if a skater discontinues mid-month.
• Download Invoice: Saves the official PDF receipt to your phone storage.

Path: Dashboard > Report

Generate data lists on demand. Select parameters:

1. Gender: Male / Female / All
2. Age Category: 5-7 / 7-9 / 9-11 / etc.
3. Shoe Category: Tenacity / Inline / Quads
4. Tap Generate PDF.

The file opens immediately in your default PDF viewer.

Path: Dashboard > Subscriptions

The Credit Economy

Base Rate: 1 Credit = ₹10 (Indian Rupees).

Consumption Rules:

Top-Up Packages & Discounts

Purchase credits in bundles to save money:

• Starter Pack (100 Credits): ₹1,000 (No Discount)
• Pro Pack (500 Credits): ₹4,875 2.5% OFF
• Elite Pack (1000 Credits): ₹9,500 5% OFF

Free Trial: Every new academy starts with 100 Free Credits.

Low Balance Warnings

Path: Dashboard > Misc

A. Service Management

Before selling, you must populate your inventory.

1. Tap (+) Add Service.
2. Name: Item name (e.g., "Speed Oil", "Protein Bar").
3. Category: Select from:
   • Shoes
   • Food
   • Drinks
   • Rental
   • Training
4. Price: Unit cost (e.g., ₹500).
5. Availability: Toggle "Available for Sale" to show/hide it in the shop.

B. Point of Sale (Selling)

To record a sale in real-time:

1. Go to the Services Tab.
2. Tap the green Sell button on the item card.
3. Quantity: Use (+) or (-) to adjust.
4. Customer:
   • Select a Registered Skater from the dropdown (links purchase to their profile).
   • Or select Guest / Other for walk-in customers.
5. Tap Confirm Sale.

C. Sales Dashboard & History

Switch to the Sales History Tab for financial analytics.

Real-Time Metrics

Transaction Log

The list below the metrics shows every sale in chronological order, displaying:

• Item Name (e.g., "Rental Skates")
• Customer Name
• Amount (Qty × Unit Price)
• Timestamp