Summer Camp Guide

Here is the complete, consolidated workflow detailing the end-to-end Summer Camp registration process on SkaterWorld.in. This breakdown separates the setup actions required by the academy owner from the seamless registration journey experienced by the skaters and their parents.

Part 1: Academy Setup Actions (The Backend)

• Create an Academy Profile: Navigate to Register Academy and fill in the basic academy information to create a system profile.
• Access the Dashboard: Go to Login using the registered email (User ID) and password.
• Upload Academy Logo (Prerequisite for Branding): Navigate to the Academy Profile settings. Upload the official academy logo. This ensures all public-facing forms, invoices, and digital ID cards are completely white-labeled with the academy's branding.
• Configure Payment Details: While in the Academy Profile, locate the payment configuration section. Select the payment option as UPI Code. Enter the academy's UPI ID and save the configuration to enable direct fee collection.
• Create and Publish the Camp Schedule: Navigate to the Schedules section and click Add New Schedule. Input the camp details: days of the week, start and end times, start and end dates, location, and the specific camp fee. Toggle the "Available for Camp Registration" switch to the ON/Active position. This publishes the schedule to the live registration form.
• Generate Links and Promotional Materials: Go to the Live Camp Form link in the sidebar to view the active registration page. Copy this URL for digital sharing (WhatsApp, SMS, social media). Click the Camp Promo Poster option to instantly download a standard promotional PDF. This poster includes an automatically generated QR code that links directly to the academy's specific registration form.

Part 2: Skater Registration Flow (The Frontend)

• Access the Form: The parent scans the QR code from the promo poster or clicks the shared "Live Camp Form" URL.
• Submit Skater Information: The parent fills out the digital enrollment form, providing essential details: skater's full name, date of birth, gender, contact mobile, email, and shoe category (e.g., Adjustable or Fancy Inline). The parent uploads a photo of the skater (which will be used for the Digital ID).
• Dynamic Payment Generation: Based on the specific summer camp schedule selected by the parent, the system automatically generates a Dynamic QR Code reflecting the exact fee amount set by the academy.
• Payment and Verification: The parent scans the dynamic QR code with their preferred UPI app and completes the payment. They must enter the 12-digit UPI Reference Number into the SkaterWorld.in form to verify the transaction and click submit.
• Instant Acknowledgment and Delivery: Upon successful submission, the system immediately generates two branded documents:
  • Digital Invoice: A professional receipt detailing the fee breakdown, fully branded with the academy's uploaded logo.
  • Digital ID Card: A personalized digital camp ID featuring the skater's uploaded photo, personal details, age category, and the academy's branding.

Post-Registration Management